Is your school or organization looking for a fundraiser that does not include barbecued chicken or selling raffle tickets? Maybe it’s time for some fun that allows mom to glam it for a night and dad to dig out his Sunday suit or even rent a tux. Why not consider planning an Elegant Dinner Party Fundraiser!
This idea works best with a well-heeled host/donor. Are there any well-connected parents at your school who fit that description, or a wealthy community supporter whose interest you can pique? In addition to underwriting most of your expenses, a host will have lots of friends who owe them favors and that will help you sell ‘beaucoup’ tickets!
Your host may also have connections for the party location through their country club, a historical society site, or an expensive hotel in town with a room large enough to accommodate your ticket sales. The site will determine the size of your dinner party and how much you will charge. If your donor has a large, luxury home, they might be willing to personally host a smaller, intimate dinner but with a higher per person price.
A big ticket price equals expectations for an entertaining evening and a gourmet meal. Your host/donor may take the lead in choosing a caterer and have creative ideas for the menu and table settings. A well organized committee can do the leg work.
As they arrive for cocktail hour, guests should be greeted by the host and your committee chairman. Keep the drinks simple to control costs: spring water, sparkling water, juice, red and white wines. Naturally, the wines and glassware should be of good quality. Find a local pianist or harpist willing to donate an hour of their time for background music.
Consider holding a silent auction during the cocktail hour for added income. The items for bidding must be unique, expensive, creatively presented, and all donated to your cause. Don’t forget free lessons: tennis, golf, cooking or even an art class.
After all the RSVP’s are received, encourage guest mingling by using place cards on tables. Dinner should be served promptly at a pre-set time. A properly trained wait staff should quickly, unobtrusively, and adequately serve the number of people attending.
The time to showcase your school or organization is over a sumptuous dessert. Your designated speaker can take 15 minutes to present the best face of your school or organization and explain where the funds raised will be used.
When all the dishes are cleared, complete the evening with some high caliber entertainment. If there is a celebrity or successful entertainer from your community, they may be willing to donate their time to support your event. If not, consider a local theater or popular musical group and see if you can barter a deal with them.
Don’t forget to have a discreet way for people to write an additional check if desired. In addition, have a guest book available for everyone to sign – this will give you a valuable list of contacts for future endeavors! If successful, an Elegant Dinner Party Fundraiser can become a ‘must attend’ event on the social calendar of your community.
